Payments & Refunds

These terms apply to all tours offered by Women Travel Tribe ("WTT").

Booking and Payment

To reserve a spot on a Women Travel Tribe tour, you must complete the booking process and submit the required deposit through our website or another approved payment method provided by us.

All tour payments, including deposits and balance payments, are collected directly by Women Travel Tribe.

Your booking is not confirmed until we have received your deposit and sent you confirmation of your reservation.

Prices are listed on each tour page and may vary depending on room type, occupancy, optional add-ons, or other tour-specific details. We reserve the right to correct pricing errors at any time. If a pricing error affects your booking, we will notify you and give you the option to accept the corrected price or cancel for a refund of any amount already paid.

Payment Terms, Cancellations, and Refunds

Unless different terms are clearly stated on a specific tour page or agreed to in writing, the following payment and cancellation terms apply.

Deposit

Your deposit is refundable for 14 days after it is paid. You may cancel for any reason within those 14 days and your deposit will be refunded, minus a 3% transaction fee. If you cancel your booking after 14 days, the deposit is not refundable.

Balance Payment

• The remaining balance is due 120 days before the tour start date. We will send a reminder before the balance due date, but it remains your responsibility to ensure that your balance is paid on time.
• If your balance payment is not received by the due date, a late fee of 6% may be added to the amount owed, or we may treat your booking as cancelled and your spot may be released.

Guest Cancellations and Refunds

If you cancel your booking:

• Within 14 days after paying your deposit: your deposit is refundable, minus a 3% transaction fee.
• After 14 days from paying your deposit: your deposit is non-refundable.
• 120-60 days before the tour start date: you are eligible for a 50% refund of the balance amount only, minus a 3% transaction fee.
• Within 60 days of the tour start date: no refund is available.

Refunds, when applicable, will be issued to the original payment method when possible. Processing times may vary depending on your card issuer or payment provider.

Because of the advance commitments required to operate small-group tours, we cannot make exceptions to this cancellation policy for personal emergencies, illness, injury, travel delays, weather, missed flights, family situations, changes in personal plans, or other unexpected circumstances. For this reason, we strongly recommend purchasing comprehensive travel insurance.

Discounts / Promotions

Only one discount, promotion, or sale price may be applied per booking.

Additional Services

Any extra services Women Travel Tribe helps arrange on your behalf before, during or after a tour are non-refundable once paid.

If Women Travel Tribe Cancels or Postpones a Tour

We reserve the right to cancel a tour if necessary due to insufficient enrollment, safety concerns, operational issues, supplier problems, force majeure events, or other circumstances that make the tour impractical, unsafe, or impossible to operate.

If we cancel a tour before departure, we will notify you as soon as reasonably possible and provide the options available at that time. These may include a refund of payments made to Women Travel Tribe, transfer to another tour or credit toward a future tour, depending on the circumstances.

Women Travel Tribe is not responsible for additional expenses you incur in connection with a cancelled tour, including airfare, visas, travel insurance, vaccinations, hotels, transportation, or other personal costs. We strongly recommend purchasing travel insurance that includes trip cancellation and interruption coverage.

If a Guest Cancels a Confirmed Spot

If you cancel your spot and the tour is still operating as scheduled, the standard cancellation schedule above applies. If Women Travel Tribe offers (at its discretion) a credit outside the stated policy:

• Credits are valid for 12 months from the date issued.
• Credits are not refundable once granted.